Move-In Planning Guide

 

Accordion Info

There is a lot to consider when moving to a new place. We offer support and resources to help plan for your arrival to campus. Whether you have questions about what to pack, when to arrive, or where to park, we can help make your move-in process a success!

Please note that the information below may be delayed, or subject to change in response to COVID-19. Rest assured that this page will be updated as information becomes available. In the meantime, visit our residence COVID-19 FAQ page for more information.


Packing for the Big Day

Getting excited to start packing for the year? Check out what you should bring to residence, what residence provides, what not to bring, and sustainable packing tips.

What Should I Bring?

  • Three-layer face coverings and hand sanitizer
  • Thermometer
  • Alarm clock
  • Backpack
  • Clothes hangers
  • Computer, network cable and power bar
  • Headphones
  • Health Card
  • Laptop anti-theft device/lock
  • Laundry bag/basket and detergent
  • Linens, pillows, and mattress cover (for your convenience, order through Residence Linens online well in advance of your arrival for them to be ready for you when you check in)
  • Personal identification
  • Shower shoes/flip-flops
  • Toiletries and towels (you may wish to bring a container/"caddy" to transport your toiletries to and from the washrooms)
  • University documents (consider keeping all of your University publications and correspondence in one file folder)
  • Additional supplies for suite-style residents
    • Dishes and cutlery
    • Toilet paper
    • Cleaning supplies
    • Hand soap
    • Toilet brush and cleaner
  • Additional supplies for hybrid-style residents:
    • Toilet paper
    • Cleaning supplies
    • Hand soap
    • Toilet brush and cleaner

What Does Residence Provide?

  • Three-layer disposable face-coverings and hand sanitizer (*Please note based on the current health and safety protocols, all persons on campus must wear a three-layer non-medical mask while indoors).
  • Closet or wardrobe
  • Desk and computer chair
  • Dresser
  • Garbage and recycling bins
  • Garbage and recycling bags (available at the front desk)
  • Bookshelves or desk hutch
  • Shower curtains
  • Bed frame and mattress
    • For first-year buildings, approximate mattress size is 203 cm (80") long by 91 cm (36") wide
    • Average underbed storage height minimum 25.5 cm (10")
    • London Hall has standard double beds 189 cm (74.5") long by 135 cm (53") wide

What Could I Bring?

  • Additional reading/desk lamp (halogen lamps are not permitted)
  • Mattress pad
  • Bicycle and a high-quality U-lock, as bicycles sometimes get stolen (bikes can be registered at the London Police Registry Page and bike racks are located outside each residence).
  • Hair dryer and styling tools
  • Recreation equipment (please note storage is very limited)
  • Umbrella
  • Mugs or cups
  • Personal safe or lock box 
  • Mini fridge (The maximum size allowed for personal refrigerators is 53 cm x 55 cm x 84 cm (21" x 21.5" x 33").
  • Additional items for suite-style residents
    • Pots and pans
    • Kettles, coffee makers, rice cookers, toaster ovens, cooking grills, provided that they are breaker approved by the Canadian Standards Association (CSA) and have an automatic shutoff (for use in the kitchen only).
  • Additional items for hybrid-style residents
    • Kettles or coffee makers, provided that they are breaker approved by the CSA and have an automatic shutoff (for use in the common area of the semi-suite only).
    •  

What Not To Bring

Do not bring any of the following items into residence. Keeping these items out of residences enhances the safety, comfort, and convenience of both yourself and other residents.

  • Substances (alcohol, cannabis, and other drugs) during Orientation Week, regardless of your age
  • Beer bottles
  • Large-volume alcohol containers (kegs, mini-kegs, or liquor bottles greater than 40 fluid ounces)
  • Funnels, beer-pong tables, and any other high-risk drinking paraphernalia
  • Candles and incense, as the burning of these items is strictly prohibited (contact your Residence Manager if you require candles for religious or ceremonial purposes)
  • Diffusers
  • Heaters and heat lamps
  • LED stick-on lights
  • Pets (any type of animal or fish)
  • Appliances of all kinds, including but not limited to: dishwashers, microwaves, freezer, washers, dryers, hot plates, sandwich makers, and indoor grills (see above for exceptions for suite- and hybrid-style residences).
  • Furniture of any kind (including but not limited to desks, chairs, mattresses, beds, waterbeds, tables, office chairs, headboards and bed risers)
  • Water coolers
  • Personal wireless router, as it will interfere with the wireless internet provided to your fellow residents
  • Halogen lamps, lava lamps, etc.
  • Exercise machines (for example: step machines, treadmills, and stationary bikes)
  • Drum sets and acoustic pianos (electronic keyboards with headphones are permitted)
  • Speaker systems
  • Smart home products such as the Google Home or Amazon Alexa, as they are not compatible with our secure wireless network and will subsequently be blocked
  • Curtains or draperies
  • Flammable liquids and gasses
  • Gas-powered equipment
  • Barbeques
  • Weapons and simulated weapons (for example, firearms, knives, bow and arrows, pellet guns, paintball guns, firecrackers, and capguns)

High-wattage electrical equipment (such as computers and some musical instruments) may only be powered using a CSA-approved power bar and circuit breaker. All extension cords must be CSA approved. Use only CSA-approved power bars with surge protectors and built-in circuit breakers in residence. Do not use multiple outlet plugs or extension cords simultaneously. Check your electronics to ensure that their cords are not frayed or damaged. Overloading power outlets is a violation of our building safety code and you may face disciplinary sanctions for doing so. You will be asked to remove equipment that causes overloading and are reminded that you will be held responsible for damage or threat to safety resulting from non-compliance with these regulations.

Go Green: Sustainable Packing for Residence

  • Pack fragile items with clothes, towels, or old newspapers that can be recycled or reused after you've unpacked. Styrofoam packing peanuts are dangerous to the environment and a pain to throw away!
  • Pack items in bags you will need during the year, like your backpack or suitcases. This stops unnecessary waste from being produced during the moving process.
  • For heavier items, use large plastic containers that can be reused later for storage. Some residence beds have storage room underneath.
  • Check local businesses for used cardboard boxes—many will offer them for free!
  • Recycle any cardboard boxes or packaging waste that you may have after you have moved in.

Move-in Day Routes

Move-in directions and maps for first-year students, specific to each residence, can be found below (these maps will be available by late August). These directions are designed to facilitate the most efficient traffic flow and ensure your move-in is as fast and smooth as possible.

Certain directions will require you to take a slightly longer route around the city and through campus to account for the heavy traffic of move-in day. Before leaving home, please print and refer to these move-in routes for your specific residence building.

You may have supported a sibling, family member or friend moving into Western in previous years. We ask that you follow the updated routes listed above. This will assist with an easy move-in and help you avoid entering the wrong line.

Move-in Day Schedule

We hope you're excited to move in! To ensure you have a quick and easy move, please follow the instructions below.

First-Year Students

  • For all first-year students moving into residences, please log in to the myHousing portal to book your move-in time slot during the period of September 3-6, 2021.
  • If you are a first-year student who will be arriving later than noon on Wednesday, September 8, 2021, you must email housing@uwo.ca of your delayed arrival. Otherwise, you will be considered as a 'no show', and your residence space might be cancelled.

Upper-Year Students

  • For upper-year students moving into University Apartments, please contact the rental office by emailing university-apartments@uwo.ca to confirm your move-in date.

Move-in Day Instructions & Tips

To make the move-in process as efficient and easy as possible, here are some instructions and tips:

  • To support physical distancing, we encourage that each student only have a maximum of two people to come along on the move-in day and help move your belongings into residence.
  • Everyone will be required to wear a face covering in the buildings and in the loading areas.
  • Once you have visited the vaccination verification site and received your wristband, you may proceed to your residence building to move in. You will be welcomed to your building by upper-year student leaders. Students who arrive to their residence building without a wristband will be directed to the vaccination verification site.
  • Students arriving outside of the Sept 3–6 move-in period are asked to visit Health and Wellness Services to verify their COVID-19 vaccination status and vaccine type within 14 days of move-in.
  • Orientation Week is substance free (alcohol, cannabis, and other drugs). This means that you can neither possess nor consume these substances during Orientation Week. Do NOT bring alcohol, cannabis, or drugs of any kind with you to campus, even if you are of age.
  • Ensure that your items are packed securely in boxes or containers that are easy to carry. Well-packed items allow you to move all your items quickly and efficiently to your room. Do not pack your belongings in garbage bags. Do not pack things in alcohol or liquor boxes (even if there's no alcohol in them) because Orientation Week is substance-free.
  • Clearly mark all of your items with your first and last name, as well as your room number which will be communicated via email a few days before your move-in.
  • Do not bring family pets with you. Please check out the animal policy in the Residence Contract.
  • Please respect our limit of one vehicle per resident. Parking is extremely limited during the move-in weekend. Your car will be directed to the nearest parking space as soon as it has been unloaded. Our unloading spaces cannot accommodate hitched trailers due to limited maneuverability.
  • If you live within a few hours driving distance of London, you can make your move-in day easier by bringing only the essentials (such as toiletries and clothes) to last a few weeks. You can bring the rest of your belongings on a trip home or have them brought to you. You will know what you actually need and what you can fit in your room by then! Most students only bring enough items to fit into one standard-sized shopping cart.
  • Follow the instructions of the Residence Staff and Sophs (Orientation Leaders) directing traffic throughout the day. They will direct you to the appropriate vehicle marshalling area for your residence when you arrive at your building. This is where you will wait for your vehicle's turn to be unloaded.
  • Carts will be provided for you to move personal belongs to your room. The University will not be responsible for any loss or damage occurring to your belongings during the move-in process.
  • Please note, Medway-Sydenham Hall does NOT have an elevator.
  • Residents: Follow signs and instructions to check in and receive your room key.

 

PLEASE NOTE: Residence traffic circles are designated emergency/fire routes. While they can be used for unloading on move-in days, please do NOT leave your vehicle unattended for any length of time. Unattended vehicles will be ticketed or towed by Parking Services. Please consult with Residence Staff and Sophs about parking and vehicle loading at that time.

Verifying Your COVID-19 Vaccination Status

When you arrive on campus, you will be directed to a central location to verify your COVID-19 vaccination status and vaccine type. You will need to complete this verification process before moving into your building.

Please have the following ready to show a Western staff member*:

  • Government-approved photo ID (e.g. Driver’s license, passport, Ontario Photo Card, etc.); and
  • A valid vaccination record/receipt (in English or a certified translation), or
  • An approved accommodation letter issued by Western Housing.

Students who do not have proof of vaccination or accommodation will still need to attend the vaccination verification site. These students are permitted to move into residence but will need to visit Health and Wellness Services to submit either proof of vaccination or an approved accommodation letter within one week following their move into residence, or no later than Monday, September 13, 2021. Students living in residence are also required to have received their second dose no later than Tuesday, October 12, 2021.

After completing the vaccination verification process, you will receive a wristband which must be worn for the duration of the September 3 to 6 move-in period.

*Please note Western University will not retain copies of your documents but will record on a separate document whether you received a first dose or second dose of an approved vaccine or whether you have been granted accommodation. Personal information collected by Western University to verify your vaccination status is collected pursuant to The University of Western Ontario Act and will be used for the purpose of determining compliance with Western University’s mandatory vaccination requirement for student’s living in residence. The vaccination requirement has been implemented in order to take reasonable precautions for the health and safety of students, staff and visitors to the residences. Any questions about this collection may be sent to Director of Housing, at Room 3C10, Ontario Hall, 230 Sarnia Road, London ON, N6G 0N2, 519-661-3547 or housing@uwo.ca.

Planning Ahead for Move-in Day

  • All first-year students: please ensure you log in to the myHousing Portal and book your move-in time slot within the period of September 3-6, 2021.
  • Contact the Housing Office in advance of your move-in day if you are a student with accessibility concerns who requires assistance with move-in.
  • Make arrangements in advance at local hotels for family members staying overnight in London.
  • You're free to have belongings shipped to your residence. However, they will only be received if they arrive after you have already moved into residence. You can claim shipped luggage from the front desk. Check here for the detailed mailing address information of your building.

Orientation Week

Western's orientation program is designed to smooth the transition to university and residence life, help you meet people, and welcome you to the Western community. Orientation Week (OWeek) is planned and overseen by Western's administration, University Students' Council, Faculty, Student Leaders, students, and volunteers.

OWeek 2021 is expected to have a blend of in-person and virtual events focused on creating peer connections and preparing students for their new academic journey. The complete OWeek schedule will be released on www.oweek.ca in August.

Substance Policy

Western's OWeek has been dry for more than a decade. With the legalization of cannabis, Western’s Orientation Week is now substance free. This means that substances (alcohol, cannabis, and other drugs) are not permitted to be possessed or consumed during Orientation events or in residence. Substances are not permitted from the day you move-in until September 12, 2021, regardless of your age. We have the right to inform your parents and/or suspend you from residence for the remainder of Orientation Week should you come to our attention during Orientation Week for substance-related behaviour.

Guest Policy

To prioritize the residence community’s health and safety as we begin the 2021–2022 academic year, external guests (anyone not living in a Western main campus residence) are not permitted in residence. Please refer to our Residence Building Health and Safety Protocols page for updated information.

Get Insured

The University will not be liable, directly or indirectly, for theft or loss of personal property by fire, water, or any other cause, whether the items are placed in your room, in storage, or other areas of the residence.

The University will not be responsible for any loss or damage to your belongings during the move-in process regardless of who moved them in. You are expected to clearly label all your belongings with your first and last name. You are responsible for moving valuable items into residence yourself. Do not allow anyone but yourself to handle any items of particular sentimental or monetary value. You will not be compensated for any items that are lost, misplaced, damaged, or broken (by any means) during the move-in process.

You may leave personal property in your room during statutory holidays, the winter break, and Reading Weeks, unless the University indicates in advance a need to have the room vacated. You should always take valuable items with you when you leave as the University cannot guarantee the security of personal belongings in your room. It is your responsibility to ensure that your doors and windows are locked whenever you are not in your room.

Decorating Your Room

Decorating is an exciting part of making Residence your new home! Read below to see how you can decorate your room.

What May I Put On My Walls?

Use discretion and respect when decorating your room. Don't post anything on either side of your hallway door, interior doors, or walls that may be offensive or upsetting to others. You will be required to remove any material that is deemed to contribute to a negative environment, promotes unwanted comments, and/or contributes to a negative community atmosphere. This includes public displays of discipline letters.

Ensure that decorations are not hung from and do not obstruct smoke detectors, fire alarms, or sprinklers to avoid violating safety codes. We take fire prevention seriously and residents whose decorations have interfered with heat, smoke, or fire detection equipment will receive severe disciplinary sanctions.

Use tacks to hang things from the poster rails that line your room's walls. All types of tape can damage paint and drywall when they've been left in place for several months. You may not paint any part of your room, place stickers and/or use nails, screws, or brackets on the walls, furniture, or fixtures. All materials must be removed from your room when you check out at the end of the year and you will be charged to repair any damages that have been incurred to the walls, furniture, or fixtures in your room.

Can I Use Common-Area Furniture In My Room?

All furniture in the residences is assigned to a specific room and may not be moved from one room to another. You will be billed for the labour cost of relocating any common-area furniture found in your room.

What Furniture May I Use In My Room?

Only University-issued furniture is permitted in student rooms (including desk chairs). This ensures that it's properly assembled and meets safety standards. Personal mattresses, tables, and chairs, and other types of furniture are not allowed because they may create a safety hazard and/or increase the risk of fire.

May I Customize University Furniture or Fixtures?

For safety reasons, furniture (including closet doors and bed boards) is not to be disassembled or reassembled in a manner for which it was not originally designed. Any furniture that is disassembled or otherwise augmented will be reassembled by a University-employed professional at your cost.

May I Decorate My Window?

Window dressings are provided in all of our residences. Flags, banners, bed sheets, posters, and/or signs are not to be hung in or out of windows or around residence property except with permission of the Residence Life Coordinator upon special request. Alcohol containers cannot be displayed in windows for any reason.

May I Bring A Small Refrigerator?

Refrigerators brought into residence must be in excellent working condition and conform to all safety, health, and size regulations. The maximum size allowed for personal refrigerators is 53 cm x 55 cm x 84 cm (21" x 21.5" x 33").

May I Make Snacks?

Students living in suite-style residences are welcome to prepare meals in the kitchens of their suites. Cooking or preparing meals in traditional- and hybrid-style buildings is strictly prohibited due to problems of sanitation and the increased danger of fire. However, there will be microwaves available in the dining halls that students can use to warm up meals or make snacks, as well as a variety of grab-and-go snack options to choose from.