Move-In Planning Guide


Accordion Info

There is a lot to consider when moving to a new place. We offer support and resources to help plan for your arrival to campus. Whether you have questions about what to pack, when to arrive, or where to park, we can help make your move-in process a success!

Move-in Day Routes 2019

Move-in directions and maps specific to each residence can be found below. These directions are designed to facilitate the most efficient traffic flow, and ensure your move-in is as fast and as smooth as possible.

Certain directions will require you to take a slightly longer route around the city and through campus to account for the heavy traffic of move-in day. Please note that on Monday, September 2 there is a Mustangs Football game. Depending on when you arrive to campus, your move-in route could be redirected by parking attendants directing traffic.

Before leaving home, please print and refer to these move-in routes for your specific residence building and move-in time.

Alumni House Delaware Hall
Elgin Hall Essex Hall
London Hall Medway-Sydenham Hall
Ontario Hall Perth Hall
Saugeen-Maitland Hall  

For directions to Western, please click here.

Move-in Schedule 2019

We hope you're excited to move in! Please find your move-in date and hours based on your assigned residence building and your last name below.

Residence Move-In Days
Scheduled Time
Alumni House Sunday, September 1, 2019
9 a.m. - 4 p.m.
Delaware Hall Sunday, September 1, 2019
9 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
4:30 p.m. Welcome Floor Meeting
Elgin Hall Sunday, September 1, 2019
9 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
4:30 p.m. Welcome Floor Meeting
Essex Hall Monday, September 2, 2019
9 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
4:30 p.m. Welcome Floor Meeting
Medway-Sydenham Hall Monday, September 2, 2019
9 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
4:30 p.m. Welcome Floor Meeting
Ontario Hall Sunday, September 1, 2019
9 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
4:30 p.m. Welcome Floor Meeting
Perth Hall Monday, September 2, 2019
9 a.m. - 12 p.m. Surnames beginning with A-K
1 p.m. - 4 p.m. Surnames beginning with L-Z
4:30 p.m. Welcome Floor Meeting
Saugeen-Maitland Hall Sunday, September 1, 2019
9 a.m. - 12 p.m. Surnames beginning with A-D
1 p.m. - 4 p.m. Surnames beginning with E-K

Monday, September 2, 2019
9 a.m. - 12 p.m. Surnames beginning with L-R
1 p.m. - 4 p.m. Surnames beginning with S-Z
4:30 p.m. Welcome Floor Meeting
London Hall Tuesday, September 3, 2019
9 a.m. - 4 p.m.
Please note: We strongly recommend that London Hall residents do not request early move-in days for September 1or 2, as first-year students will be moving in and traffic circles will be congested.

If you are a first-year student who will be arriving later than noon on Wednesday, September 4, 2019, you must inform your residence front desk of your delayed arrival. Otherwise, we cannot guarantee that we will hold your residence space. All late arrivals are to check in with their residence front desk.

Move-in Instructions & Tips

 To make the move-in process as efficient and easy as possible, here are some instructions and tips.

  • Orientation Week is substance free (alcohol, cannabis, and other drugs) in all University residences. This means that you can neither possess nor consume these substances during Orientation Week. Do NOT bring alcohol, cannabis, or drugs of any kind with you to campus, even if you are of age.
  • Ensure that your items are packed securely in boxes or containers that are easy to carry. Well-packed items allow Student Leaders to move all of your items quickly and efficiently to your room. Do not pack your belongings in garbage bags.
  • Clearly mark all of your items with your first and last name to ensure your belongings are directed properly.
  • Don't pack things in alcohol or liquor boxes. Student Leaders cannot handle these boxes (even if there's no alcohol in them) because Orientation Week is substance-free.
  • Do not bring family pets with you.
  • Thank you for respecting our limit of one vehicle per resident. Parking is extremely limited during the move-in weekend. Your car will be directed to the nearest parking space as soon as it has been unloaded. Our unloading spaces cannot accommodate hitched trailers due to limited maneuverability.
  • If you live within a few hours driving distance of London you can make your move-in day easier by bringing only the essentials (such as toiletries and clothes) to last a few weeks. You can bring the rest of your belongings on a trip home or have them brought to you. You'll know what you actually need and what you can fit in your room by then! Most students only bring enough items to fit into one standard-sized shopping cart.
  • Follow the instructions of the Student Leaders directing traffic throughout the day. They will direct you to the appropriate vehicle marshalling area for your residence when you arrive on campus. This is where you will wait for your vehicle's turn to be unloaded.
  • With your permission, our Orientation Leaders (Sophs) will assist you in unloading your vehicle and moving your belongings with the aid of a limited number of trolleys. The University will not be responsible for any loss or damage occurring to your belongings during the move-in process regardless of whether they were moved in by a Student Leader or not.
  • Let our Sophs know if you'd prefer to move your things in yourself. Please note, Medway-Sydenham Hall and Alumni House do not have elevators.
  • Your driver will be directed to a nearby parking lot for long-term parking once your vehicle has been completely unloaded. Your vehicle will be ticketed by Parking Services and towed if it's abandoned in the unloading zone!
  • For upper-year students living in Alumni House and London Hall, Student Leaders will not be available to assist in your move-in process.
  • Residents: Follow signs and instructions to check in and receive your room key. If you've been assigned to a double room you've also been assigned to a specific side (left or right).

PLEASE NOTE: At no time may you leave your car unattended in a traffic circle due to fire code. Please consult with Student Leaders about parking and vehicle loading at that time.

Planning Ahead for Move-in Day

  • Contact the Housing Office in advance of your move-in day if you are a student with accessibility concerns who requires assistance with move-in.
  • Make arrangements in advance at local hotels for family members staying overnight in London.
  • You're free to have belongings shipped to your residence. However, they will only be received if they arrive after you have already moved into residence. You can claim shipped luggage from the front desk.

Packing for the Big Day

Getting excited to start packing for the year? Check out what you should bring to residence, what the University provides, what not to bring, and sustainable packing tips.

What Should I Bring?

  • Alarm clock
  • Backpack
  • Clothes hangers
  • Computer, network cable and power bar
  • Headphones
  • Health Card
  • Laptop anti-theft device/lock
  • Laundry bag/basket and detergent
  • Linens, pillows, and mattress cover (for your convenience, order through Residence Linens online well in advance of your arrival for them to be ready for you when you check in)
  • Personal identification
  • Shower shoes/flip-flops
  • Toiletries and towels (you may wish to bring a container/"caddy" to transport your toiletries to and from the washrooms)
  • University documents (consider keeping all of your University publications and correspondence in one file folder)
  • Additional supplies for suite-style residents
    • Dishes and cutlery
    • Toilet paper
    • Cleaning supplies
    • Hand soap
  • Additional supplies for hybrid-style residents:
    • Toilet paper
    • Cleaning supplies
    • Hand soap

What Does The University Provide?

  • Closet or wardrobe
  • Desk and computer chair
  • Dresser
  • Garbage and recycling bins
  • Garbage and recycling bags (available at the front desk)
  • Corkboard
  • Bookshelves or desk hutch
  • Shower curtains
  • Bed frame and mattress
    • For first-year buildings, approximate mattress size is 203 cm (80") long by 91 cm (36") wide
    • Average underbed storage height minimum 25.5 cm (10")
    • Alumni House and London Hall have standard double beds 189 cm (74.5") long by 135 cm (53") wide

What Could I Bring?

  • Additional reading/desk lamp (halogen lamps are not permitted)
  • Mattress pad
  • Bicycle and a high-quality U-lock, as bicycles sometimes get stolen (bike racks are located outside each residence)
  • Hair dryer/straightener
  • Recreation equipment (please note storage is very limited)
  • Umbrella
  • Mugs or cups
  • Personal safe or lock box 
  • Mini fridge (The maximum size allowed for personal refrigerators is 53 cm x 55 cm x 84 cm (21" x 21.5" x 33").
  • Additional items for suite-style residents
    • Pots and pans
    • Kettles, coffee makers, toaster ovens, cooking grills, provided that they are breaker approved by the Canadian Standards Association (CSA) and have an automatic shutoff (for use in the kitchen only).
  • Additional items for hybrid-style residents
    • Kettles or coffee makers, provided that they are breaker approved by the CSA and have an automatic shutoff (for use in the common area of the semi-suite only).

What Not To Bring

Don't bring any of the following items into residence. Keeping these items out of residences enhances the safety, comfort, and convenience of both yourself and other residents.

  • Substances (alcohol, cannabis, and other drugs) during Orientation Week , regardless of your age
  • Beer bottles
  • Large-volume alcohol containers (kegs, mini-kegs, or liquor bottles greater than 40 fluid ounces)
  • Funnels, beer-pong tables, and any other high-risk drinking paraphernalia
  • Candles and incense, as the burning of these items is strictly prohibited (contact your Residence Manager if you require candles for religious or ceremonial purposes)
  • Diffusers
  • Heaters and heat lamps
  • Pets (any type of animal or fish)
  • Appliances of all kinds, including but not limited to: dishwashers, microwaves, freezer, washers, dryers, hot plates, sandwich makers, and indoor grills (see above for exceptions for suite- and hybrid-style residences).
  • Furniture of any kind (including but not limited to desks, chairs, mattresses, beds, waterbeds, tables, office chairs, headboards and bed risers)
  • Water coolers
  • Personal wireless router, as it will interfere with the wireless internet provided to your fellow residents
  • Halogen lamps
  • Exercise machines (for example: step machines, treadmills, and stationary bikes)
  • Drum sets and pianos
  • Speaker systems
  • Smart home products such as the Google Home or Amazon Alexa, as they are not compatible with RezNet’s secure wireless network and will subsequently be blocked
  • Curtains or draperies
  • Flammable liquids and gasses
  • Gas-powered equipment
  • Barbeques
  • Weapons and simulated weapons (for example, firearms, knives, bow and arrows, pellet guns, paintball guns, firecrackers, and capguns)

High-wattage electrical equipment (such as computers and some musical instruments) may only be powered using a CSA-approved power bar and circuit breaker. All extension cords must be CSA approved. Use only CSA-approved power bars with surge protectors and built-in circuit breakers in residence. Do not use multiple outlet plugs or extension cords simultaneously. Check your electronics to ensure that their cords are not frayed or damaged. Overloading power outlets is a violation of our building safety code and you may face disciplinary sanctions for doing so. You will be asked to remove equipment that causes overloading and are reminded that you will be held responsible for damage or threat to safety resulting from non-compliance with these regulations.

Go Green: Sustainable Packing For Residence

  • Pack fragile items with clothes, towels, or old newspapers that can be recycled or reused after you've unpacked. Styrofoam packing peanuts are dangerous to the environment and a pain to throw away!
  • Pack items in bags you will need during the year, like your backpack or suitcases. This stops unnecessary waste from being produced during the moving process.
  • For heavier items, use large plastic containers that can be reused later for storage. Some residence beds have storage room underneath.
  • Check local businesses for used cardboard boxes - many will offer them for free!
  • Recycle any cardboard boxes or packaging waste that you may have after you have moved in.

Get Insured

The University will not be liable, directly or indirectly, for theft or loss of personal property by fire, water, or any other cause, whether the items are placed in your room, in storage, or other areas of the residence.

The University will not be responsible for any loss or damage to your belongings during the move-in process regardless of who moved them in. You are expected to clearly label all your belongings with your first and last name. You are responsible for moving valuable items into residence yourself. Do not allow anyone but yourself to handle any items of particular sentimental or monetary value. You will not be compensated for any items that are lost, misplaced, damaged, or broken (by any means) during the move-in process.

You may leave personal property in your room during statutory holidays, the winter break, and Reading Weeks, unless the University indicates in advance a need to have the room vacated. You should always take valuable items with you when you leave as the University cannot guarantee the security of personal belongings in your room. It is your responsibility to ensure that your doors and windows are locked whenever you are not in your room.

Early Arrival

Although we would love to have you come as early as possible, we do not have the facilities or staff to accommodate you. Please read more to see if you are eligible to request an early arrival.

Can I Move In Earlier?

Student Leaders are not in place and dining halls are closed before move-in day. Please do not arrive before your scheduled move-in date and time.

Students who are residing in a Main Campus first-year or upper-year residence building that need to arrange for an early arrival, please refer to the table below for your specific procedure. In the case you are to submit a request, you can do so via the myHousing Portal by August 1, 2019. Should your request be granted, please note there may be a charge of $50 for each extra day of accommodation.

Student Group Early Arrival Procedure
Residence Advisors, Dons, Community Leaders, Academic and Leadership Programmers, Sophs and Council Members Will receive an email by mid-August that outlines early-arrival information and further instruction.
International Students International student move-in days for Main Campus residents are scheduled for August 29 and 30, 2019, to allow time to settle in and participate in International and Exchange Student Welcome Day. If you are arriving prior to August 29, 2019, you must submit an early arrival request via the myHousing Portal.
Out-of-Province Students You are recommended to move in on the domestic move-in dates (September 1 and 2, 2019). Check out the designated date for your assigned residence building. If your travel arrangement requires an earlier move-in date, please send in your early arrival request via the myHousing Portal.
Varsity athletes Contact your coach, or inquire with the Sports and Recreation Services (519-661-3090) on your early-arrival process.
Any other first-year students from Ontario Submit an early arrival request online via the myHousing Portal.
Questions? Contact us.

Moving belongings into a residence room, regardless of whether the resident has moved in or not, constitutes moving in and is subject to the per diem rate.

Students who have arrived early are responsible for providing their own meals until residence dining halls resume regular hours. Some areas of residence may still be undergoing maintenance until residence has officially opened.

Room Assignment

One of the most exciting parts of moving into your new home is finding out what room you've been assigned. For more information about how rooms are assigned, please read our FAQ page.

Decorating Your Room

Decorating is an exciting part of making Residence your new home! Read below to see how you can decorate your room.

What May I Put On My Walls?

Use discretion and respect when decorating your room. Don't post anything on either side of your hallway door, interior doors, or walls that may be offensive or upsetting to others. You will be required to remove any material that is deemed to contribute to a negative environment, promotes unwanted comments, and/or contributes to a negative community atmosphere. This includes public displays of discipline letters.

Ensure that decorations are not hung from and do not obstruct smoke detectors, fire alarms, or sprinklers to avoid violating safety codes. We take fire prevention seriously and residents whose decorations have interfered with heat, smoke, or fire detection equipment will receive severe disciplinary sanctions.

Use tacks to hang things from the poster rails that line your room's walls. All types of tape can damage paint and drywall when they've been left in place for several months. You may not paint any part of your room, place stickers and/or use nails, screws, or brackets on the walls, furniture, or fixtures. All materials must be removed from your room when you check out at the end of the year and you will be charged to repair any damages that have been incurred to the walls, furniture, or fixtures in your room.

Can I Use Common-Area Furniture In My Room?

All furniture in the residences is assigned to a specific room and may not be moved from one room to another. You will be billed for the labour cost of relocating any common-area furniture found in your room.

What Furniture May I Use In My Room?

Only University-issued furniture is permitted in student rooms (including desk chairs). This ensures that it's properly assembled and meets safety standards. Personal mattresses, tables, and chairs, and other types of furniture are not allowed because they may create a safety hazard and/or increase the risk of fire.

May I Customize University Furniture or Fixtures?

For safety reasons, furniture (including closet doors and bed boards) is not to be disassembled or reassembled in a manner for which it was not originally designed. Any furniture that is disassembled or otherwise augmented will be reassembled by a University-employed professional at your cost.

May I Decorate My Window?

Window dressings are provided in all of our residences. Flags, banners, bed sheets, posters, and/or signs are not to be hung in or out of windows or around residence property except with permission of the Residence Manager upon special request. Alcohol containers cannot be displayed in windows for any reason.

May I Bring A Small Refrigerator?

Refrigerators brought into residence must be in excellent working condition and conform to all safety, health, and size regulations. The maximum size allowed for personal refrigerators is 53 cm x 55 cm x 84 cm (21" x 21.5" x 33").

May I Make Snacks?

Common area lounges are provided for preparing light snacks in traditional- and hybrid-style buildings. These lounges are not designed for food storage or meal preparation. Cooking or preparing meals in traditional- and hybrid-style buildings is strictly prohibited due to problems of sanitation and the increased danger of fire. Residents of suite-style residences are welcome to prepare meals in the kitchens of their suites.

Orientation Week

Western's orientation program is designed to smooth the transition to university and residence life, help you meet people, and welcome you to the Western community. Orientation Week is planned and overseen by Western's administration, University Students' Council, Faculty, Student Leaders, students, and volunteers. Events range from campus-wide concerts, faculty-specific orientation, to residence socials. Residence Student Leaders are always available to provide peer support. For more information please visit

Your name, room number, and faculty will be used to assign you to groups for orientation activities and to invite you to programs and events related to your academic program throughout the year.

All activities are voluntary; you are free to come and go as you wish and to decide which events you want to attend. There are no planned orientation activities after 1:00 a.m. or before 8:00 a.m. on any day to ensure adequate sleep. Please speak with your Residence Student Leaders or your Residence Manager if you feel that any of the principles of orientation are not being met.

Orientation Week Substance Policy

Western's Orientation Week has been dry for more than a decade. With the legalization of cannabis, Western’s Orientation Week is now substance free. This means that substances (alcohol, cannabis, and other drugs) are not permitted to be possessed or consumed during Orientation events or in residence. Substances are not permitted from the day you move-in until September 8, 2019 regardless of your age. We have the right to inform your parents and/or suspend you from residence for the remainder of Orientation Week should you come to our attention during Orientation Week for substance-related behaviour.

Orientation Week Guest Policy

There is a no-guest policy in effect during Orientation Week (September 1-8, 2019 inclusive), as well as the weekend after Orientation Week (September 13-15, 2019 inclusive).